Welcome to Arkansas State University!

Vendor Information

 

Doing Business with A-State

All vendors wishing to do business with Arkansas State University must complete a vendor packet to become an Approved Vendor. Only an Approved Vendor can submit a bid.

The bidders' list for Arkansas State University is used for two purposes: by law for Competitive Sealed Bids/Requests for Proposals over $75,000 and for reference when searching for providers of a particular commodity or service.

Purchasing Thresholds 

    • Small Procurement purchase price increased from $10,000 to $20,000
    • Purchases less than $20,000 will no longer require bidding, unless the procurement office deems that a better price could be secured by bidding it
    • Competitive Sealed Bids (Formal bid) contract requirements increased from $50,000 to $75,000
    • Formal bidding will now start at $75,000 instead of $50,000
    • Commodities and TGS (Technical and General Services) contracts with a purchase price greater than $20,000 and less than $75,000 will be awarded by competitive bid procedures (at least three quotes)
    • TGS contracts must be reviewed by Legislative council when the amount is $100,000 or more
    • PCS (Professional Consultant Services) will remain at the $10,000 bid limit, anything over $50,000 will be formally bid. PCS contracts must be reviewed by Legislative Council when the amount is $50,000 or more

Reminder:

    All contracts are reviewed on the basis of the total amount spent over the life of the contract. This will determine how it is to be procured, not just the first year of spending.

Becoming an Approved Vendor

For purchases under $20,000 you must complete the New Vendor Packet. Return it all to:

Arkansas State University
Procurement Services
PO Box 1860
State University, AR  72467
Fax: 870-972-3834
Email: procurement@astate.edu

To be placed on the bidders' list for Arkansas State University you must complete the New Vendor Bid Packet. Return it all to:

Arkansas State University
Procurement Services
Attn:  Bid List
PO Box 1860
State University, AR  72467
Fax: 870-972-3834
Email: procurement@astate.edu

Upon receipt of the completed application, a determination will be made as to your company's eligibility and, if eligible, will be placed on the bidders' list.  Incomplete or incorrectly completed applications will not be processed.  

Losing Approved Vendor Status

An approved vendor will remain on the list until such a time that: three (3) no bid/no responses are accrued as a result of a bid solicitation; mail is returned for any reason; or, the vendor is removed from the list for cause.

Bid Criteria

Please read our Standard Terms & Conditions for RFQs before placing a bid. All bids must meet the following criteria:

  • All bids require a two-page Contract and Grant Disclosure and Certification Form to be completed by the vendor. This form must accompany the sealed bid or the bid will be invalid
  • All bids must include the EO Policy form and a copy of the vendors most current Equal Opportunity Policy if there is one
  • All bids must be sealed and received before the opening date
  • All bids are opened at 11:00 a.m
  • All bids must be mailed with the bid number and opening date on the front of the sealed envelope
  • Faxed bids will not be accepted

Construction Bids

A hard copy of construction bid specifications and plans may be reviewed at Arkansas State University Procurement Services or Construction Office both located in the Facilities Management Building at 2713 Pawnee, Jonesboro, AR or at Southern Reprographics Plan Room located at 901 W. 7th Street, Little Rock, AR 72201. They may also be electronically accessed through McGraw-Hill Construction Dodge and Reed Construction Data.

Additional Information

  • Being placed on the bidders' list does not ensure any subsequent contract award.
  • All solicitations for Competitive Sealed Bids/Requests for Proposals are posted to this website.
  • No gifts or gratuities of any kind or nature, regardless of value, will be accepted from a business or vendor by any individual employed in the Procurement Services Department.
    • This includes payment, loan, subscription, advance, deposit of money, services, or anything of value, present or promised. This also includes any tangible or intangible benefit in the nature of gifts, favors, entertainment, discounts, passes, transportation, accommodation, hospitality or offers of employment.